Frequently Asked Questions

Oregon Fire Mitigation Services –

Emergency Response & Insurance Compliance FAQ

What should I do if I received an insurance cancellation notice?

Contact us immediately at 458-299-6061. We’ll schedule a free assessment within 48 hours to develop a compliance plan and provide the documentation your insurance company needs.

What documentation do I need for insurance compliance?

We provide a comprehensive WPH checklist report, including:

Property assessment report

Photographic evidence

Compliance certification

Maintenance schedule

What does a detailed risk assessment include?

The Wildfire Prepared Home (WPH) designation certifies that your property meets strict wildfire mitigation standards. There are two levels: Base and Plus, with Plus requiring additional upgrades. Learn more or apply at wildfireprepared.org.

How long does a typical mitigation project take?

Most projects are completed within 2-3 months, from assessment to final documentation.

What types of work do you contract?

We handle tree removal, defensible space creation, fire insurance inspections, window and door upgrades, appliance removals, and more.

How do I maintain compliance after initial mitigation?

We offer subscription maintenance packages, including:

Annual inspections

Regular maintenance visits

Updated documentation

Priority scheduling for urgent needs

Is ongoing certification required?

Yes, annual maintenance reviews are required. Choose between self-evaluation with photos ($25) or a third-party evaluation ($100). Recertification is needed every three years.

Step 1:

Prepare your home using the official checklist.

Remove all vegetation and combustible material within 5 feet of the home.

Submit photos of all four sides showing the noncombustible buffer.

Step 2:

Apply and submit eligibility photos at wildfireprepared.org.

Pay the $125 application fee (nonrefundable).

Step 3:

Photo review and third-party evaluation.

If eligible, a third-party evaluator will visit your home.

Step 4:

Receive your designation certificate or a list of additional required actions.

You’ll have 90 days to complete any additional work if needed.

Step 5:

Maintain your designation with annual reviews and recertification every 3 years.

What specific services does Oregon Fire Mitigation Services offer to property managers?

Oregon Fire Mitigation Services provides a complete solution for wildfire risk management across your property portfolio:

Free basic wildfire risk assessments

Detailed property assessments with full documentation

Complete mitigation work to bring properties into compliance with Wildfire Prepared Home (WPH) standards

Insurance compliance documentation, including before/after photo reports

Ongoing subscription maintenance packages to ensure continued compliance

Expertise in defensible space creation, hard escaping, siding, roofing, and site work

How does working with Oregon Fire Mitigation Services benefit me as a property manager?

Simplifies portfolio management—one provider for all fire mitigation needs

Increases property value and marketability in high-risk areas

Helps reduce insurance premiums and improves insurability

Provides comprehensive documentation for insurance companies and property owners

Ensures properties meet the latest wildfire safety standards

Minimizes disruption to tenants and property operations

What makes Oregon Fire Mitigation Services different from typical tree services?

We use the Wildfire Prepared Home (WPH) checklist for complete compliance—not just tree trimming

All-inclusive services: hard escaping, siding, roofing, and site work

Complete documentation and certification for insurance purposes

Ongoing maintenance subscriptions for continued compliance

All team members are certified in NVFC wildfire mitigation and wildland fire assessment

How do you help with insurance compliance?

Conduct thorough assessments using the WPH checklist

Document compliance status with detailed notes and photographs

Perform all necessary mitigation work to address compliance gaps

Provide comprehensive before/after photo documentation

Deliver a complete compliance report for insurance submission

Assist in obtaining official WPH designation (Oregon/California standards)

What documentation will I receive after assessment and mitigation?

Detailed assessment report with property-specific recommendations

Before and after photographs of all mitigation work

Itemized checklist showing compliance with WPH standards

Official certification documentation where applicable

Maintenance recommendations and schedule

All documentation provided in PDF format

How does the WPH designation benefit the properties I manage?

Improved insurability in wildfire-prone areas

Potential for reduced insurance premiums

Enhanced property value and marketability

Documented proof of wildfire preparedness for owners and tenants

Recognized, standardized approach for insurance companies

What ongoing maintenance packages do you offer?

Annual inspection and compliance verification

Scheduled maintenance for seasonal vegetation and debris

Priority scheduling for emergency services

Bundled pricing options for multiple properties

Automatic documentation updates for insurance

Flexible scheduling to minimize tenant disruption

Can you handle multiple properties under a single agreement?

Yes. We specialize in working with property managers and can:

Create portfolio-wide assessment and mitigation plans

Prioritize properties based on risk and insurance requirements

Develop efficient scheduling to minimize costs and disruption

Provide consolidated reporting for your entire portfolio

Offer volume pricing and customized approaches

What are the components of your subscription maintenance packages?

Regular property inspections (customized frequency)

Vegetation management to maintain defensible space

Gutter and roof cleaning

Inspection and maintenance of fire-resistant features

Updated documentation for insurance

Priority scheduling for additional needs

Pricing varies by property size, location, and other factors

What is the typical timeline for a fire mitigation project?

Initial assessment and documentation: 1–2 days

Proposal and client approval: 1–2 weeks

Project scheduling: 2–4 weeks (depending on workload)

Project implementation: 2–3 months from assessment to completion

Final documentation: 1 week after project completion

Follow-up inspection: within 30 days of completion

What does the assessment process involve?

On-site inspection using the WPH checklist

Documentation with photographs and measurements

Identification of compliance gaps and vulnerabilities

Property-specific recommendations and detailed report

Consultation to review findings and recommendations

How disruptive is the mitigation work to tenants?

Advance notification of scheduled work

Clear communication about work areas and duration

Focused work schedules to minimize noise and inconvenience

Daily clean-up and respect for tenant privacy

Flexibility to work around tenant schedules when possible

How do you determine pricing?

Pricing is variable and based on:

Property size and topography

Vegetation density and type

Structural features needing modification

Scope of work for compliance

Number of properties in the project

Location and accessibility

Ongoing maintenance requirements All proposals are detailed and itemized.

What is the return on investment (ROI) for fire mitigation?

Reduced/avoided insurance premium increases

Prevention of insurance non-renewal in high-risk areas

Increased property marketability and value

Reduced risk of catastrophic loss

Tenant retention where wildfire insurance is difficult to obtain

Competitive marketing advantage for “wildfire prepared” properties

Reduced liability exposure

Are financing options available?

While we don’t offer direct financing, we can:

Develop phased implementation plans to spread costs over time

Prioritize the most critical measures first

Align work with budget cycles

Provide documentation to help secure financing

Offer bundled pricing for multiple properties

How do I apply for a Wildfire Prepared Home designation certificate?

To apply or learn more, visit wildfireprepared.org.

CONTACT & SUPPORT

For urgent support or to schedule an assessment:

Call: 458-299-6061

For more details, visit: oregonfiremitigationservices.com

Wildfire Prepared Home Program: wildfireprepared.org